Use this Personal Assistant job description template to attract organized, proactive, and detail-oriented candidates who can support executives or individuals with administrative, scheduling, and personal tasks.
A Personal Assistant (PA) provides administrative and personal support to executives, managers, or individuals. They handle tasks such as scheduling, communication, travel arrangements, and day-to-day coordination to help the employer stay focused and organized.
A Personal Assistant ensures that daily operations and schedules run smoothly. Their key responsibilities include:
- Managing calendars, appointments, and daily schedules.
- Handling calls, emails, and correspondence on behalf of the employer.
- Organizing travel arrangements, meetings, and events.
- Performing administrative tasks such as filing and documentation.
- Coordinating personal errands and household tasks when needed.
Personal Assistant Job Description Template
We are looking for a highly organized and proactive Personal Assistant to support our executive team with daily administrative and personal tasks. The ideal candidate will have strong communication skills, the ability to multitask, and a professional and discreet working style. If you can prioritize tasks and manage a demanding schedule, we’d love to meet you!
Roles & Responsibilities
- Manage calendars, appointments, and daily schedules.
- Handle emails, phone calls, and correspondence.
- Arrange travel logistics, including flights, hotels, and itineraries.
- Prepare meeting agendas, take minutes, and organize documentation.
- Run personal errands and coordinate household-related tasks as needed.
- Maintain filing systems and confidential records.
- Assist with research projects and prepare reports or presentations.
- Liaise with internal teams, vendors, and external partners.
- Manage expenses, invoices, and reimbursements.
- Ensure tasks are completed efficiently and in a timely manner.
Requirements & Skills
- Proven experience as a Personal Assistant, Executive Assistant, or similar role.
- Excellent organizational, time-management, and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency with MS Office, Google Workspace, and scheduling tools.
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and a proactive mindset.
- Professional demeanor and strong interpersonal skills.
- High school diploma required; Bachelor’s degree preferred.
Who do Personal Assistants report to?
Personal Assistants typically report to:
- Executive/CEO
- Director
- Business Owner
- Senior Manager
Post this on job boards and career pages to find professionals skilled in time management, communication, and task coordination. Feel free to customize it based on your needs. Similar job titles include Executive Assistant, Administrative Assistant, and Private Assistant.
How to Assess Personal Assistant Skills Effectively
Candidates may list personal assistant experience on their resumes, but assessing their actual ability to manage schedules, handle communications, and support high-level executives before the interview is crucial. A structured Personal Assistant assessment ensures you hire professionals who can stay organized, anticipate needs, and keep daily operations running smoothly.
Here’s how you can assess Personal Assistant proficiency effectively with WeCP:
- Schedule & Calendar Management – Test candidates on their ability to coordinate meetings, maintain calendars, and manage time-sensitive tasks.
- Communication & Professional Correspondence – Evaluate their capability to draft emails, take meeting notes, and manage client or vendor communications.
- Organization & Task Prioritization – Assess their skills in organizing files, prioritizing responsibilities, and handling multiple tasks simultaneously.
- Problem-Solving & Decision-Making – Check their ability to resolve last-minute issues, handle unexpected changes, and make quick, informed decisions.
- Confidentiality & Discretion – Ensure they understand how to manage sensitive information with professionalism and maintain confidentiality.
With WeCP’s Personal Assistant assessments, you can efficiently filter out underqualified candidates, streamline the hiring process, and ensure high-quality hires who can support executives effectively and keep your operations running seamlessly.
