Use this Project Coordinator job description template to attract organized and detail-oriented candidates who can support project planning, execution, and reporting.
A Project Coordinator is responsible for assisting project managers in planning, executing, and monitoring projects. They handle administrative tasks, maintain documentation, communicate with stakeholders, and ensure project activities run smoothly and on schedule.
A Project Coordinator works across teams to keep projects organized and on track. Their key responsibilities include:
- Coordinating project schedules, tasks, and timelines.
- Maintaining documentation, reports, and project records.
- Communicating updates to stakeholders and team members.
- Assisting in resource planning and allocation.
- Monitoring project progress and flagging issues to project managers.
Project Coordinator Job Description Template
We are looking for a Project Coordinator to support our project management team and ensure smooth execution of ongoing projects. The ideal candidate will be organized, proactive, and skilled in communication and documentation. If you excel at multitasking, coordination, and supporting cross-functional teams, we’d love to hear from you!
Roles & Responsibilities
- Assist in project planning and schedule management.
- Coordinate tasks, deliverables, and deadlines with internal teams.
- Prepare and maintain project documentation, reports, and meeting minutes.
- Track project progress and provide regular updates to stakeholders.
- Help manage project resources, budgets, and procurement requests.
- Facilitate communication among team members and departments.
- Organize project meetings, presentations, and review sessions.
- Identify potential issues and escalate risks to project managers.
- Ensure all project activities comply with company processes and standards.
- Support project managers with administrative and operational tasks.
Requirements & Skills
- Bachelor’s degree in Business Administration, Project Management, or related field.
- Experience as a Project Coordinator, Project Assistant, or similar role.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities.
- Proficiency in project management tools (Asana, Trello, MS Project, Jira, etc.).
- Strong attention to detail and ability to meet deadlines.
- Basic understanding of project management methodologies (Agile, Waterfall).
- Ability to work collaboratively across departments.
- Problem-solving mindset and proactive attitude.
Who do Project Coordinators report to?
Project Coordinators typically report to:
- Project Manager
- Program Manager
- Operations Manager
- Director of Project Management
Post this on job boards and career pages to find professionals skilled in administration, communication, scheduling, and project support. Feel free to customize based on your company’s needs. Similar job titles include Project Assistant, Project Support Specialist, and Program Coordinator.
How to Assess Project Coordinator Skills Effectively
Candidates may list project coordination experience on their resumes, but assessing their actual ability to support project teams, manage timelines, and maintain smooth project execution before the interview is crucial. A structured Project Coordinator assessment ensures you hire professionals who can keep projects organized, on track, and aligned with goals.
Here’s how you can assess Project Coordinator proficiency effectively with WeCP:
- Scheduling & Task Coordination – Test candidates on their ability to create schedules, update timelines, and coordinate tasks across teams.
- Communication & Stakeholder Management – Evaluate their capability to communicate clearly with project managers, team members, and external partners.
- Documentation & Reporting – Assess their skills in maintaining project documentation, preparing status reports, and tracking deliverables.
- Problem-Solving & Attention to Detail – Check their ability to identify issues early, escalate appropriately, and ensure project accuracy.
- Project Tools & Software Proficiency – Ensure they are familiar with tools like MS Project, Asana, Trello, Jira, or Excel for effective project tracking.
With WeCP’s Project Coordinator assessments, you can efficiently filter out underqualified candidates, streamline the hiring process, and ensure high-quality hires who can support project success and keep operations running smoothly.
