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5 Best Ways To Optimize Tech Hiring Funnel & Recruiting Funnel Metrics

A recruitment funnel is a hiring strategy that refines a broad applicant pool to identify the best job-fit candidates for hire. As the name suggests, it is a funnel that starts with a wide net. And through measuring and optimizing every step in the process, recruiters can narrow down the talent pool. Effective sourcing, screening, interviewing, and onboarding contribute to the success of the hiring funnel.


The funnel is not the same for every company or every candidate. Small companies and start-ups may have a shorter or more informal recruitment process than medium to large companies. Bigger organizations might have different people involved in different steps of the funnel, and candidates may be taken through alternate paths.

Is It The Same For Candidates?

The candidate’s journey and recruitment funnel do share similarities. They are both about engagement, exploration, and selection. When a candidate is actively pursuing new career opportunities, the candidate funnel will have intersecting points with that of the recruitment funnel.

For example, when the company does its outreach to advertise a position, it creates candidate awareness among those actively looking for new employment. The candidate then researches, verifies and evaluates the employer brand and makes a decision on whether to apply. By applying, the candidate then enters the recruitment funnel. This would be different for passive candidates who are not actively looking but are approached. If they are not ready to move, recruiters can still keep these candidates in the talent pool for vacancies in the future.

In this post, we will walk you through the recruitment funnel from a recruiter or a hiring manager’s perspective. The focus is on how to enhance the hiring funnel processes for better results.

Key Stages Of A Recruitment Funnel

At every step of the process, recruiters are building relationships and networks to develop a high-quality pipeline. Today to attract modern candidates, it is more important than ever to raise the bar with personalized candidate engagement.


#1 Outreach

The first step in the recruiting funnel is about reaching out to quality candidates. It incorporates strategies to build on your brand as an employer, market the job, and attract top contenders. The employer brand and maximum visibility are key in competitive technology markets.

The success in your outreach depends on how effectively recruiters use active and passive recruiting techniques to tap into multiple channels to find top talent.

Tips for a better outreach
  1. Make sure that you already have a world-class recruitment marketing strategy in place to highlight your brand story and build on your company’s reputation as an employer brand on all popular job boards, career sites and especially where your target persona hangs out the most.
  2. Create a clear outline of the ideal prospective employee and spread it across the hiring panel to ensure consistency in evaluating minimum technical skills, power skills and accomplishments. Hiring criteria in the job description and each stage of your recruitment process should not differ.
  3. Don’t forget to reach out to the database of candidates who have applied to similar positions in your company and performed well in the pre-screening. Although you will hire only 1 of the 250 applicants (approx.) your brand attracts, it is important to not forget the top candidates.


#2 Screening

What is Technical Screening?

The screening stage for recruiters is to shortlist candidates for the interview step. Screening can be done using several methods, such as brief video or voice calls, online skills assessments, personality tests, or reference checks to determine which candidates are selected for an interview.

Online skills assessment in particular can fast-track this stage to screen out unqualified candidates. Assessments with multiple choice questions and coding tests can help quickly isolate weak and strong candidates. It can radically transform the process for recruiters.

A misstep in this stage of the funnel can affect the overall efficiency of the recruitment funnel.

Tips for a better screening
  1. Create a detailed screening process. If you are hiring developers, phone screening or resume screening is not as effective as code screening in providing valuable insights into a candidate’s technical skills.
  2. Implement a skill assessment tool. If your company needs to constantly screen for technical skills, it’s better to optimize your recruitment funnel for a faster, scalable screening process.


#3 Interview

Bringing in too many candidates to the interview stage increases time and recruiting costs. Ideally, only the top qualifying candidates should pass the screening stage and land an interview with a hiring manager. A pre-employment testing software does a great job in filtering out unqualified candidates and pushing only the top performers for interviews.

Candidate experience must be at the forefront of the recruiting team’s mind. Effectiveness and speed are important, so the scheduling process should be accelerated. Using a combination of competency-based tests with a well-prepared, meaningful dialogue is effective in getting to know the candidate and assessing their abilities. At the same time, the candidate should be given as much information as possible on what they can expect in terms of company culture, challenges, benefits, and future opportunities.

Video interviewing is a practical approach that offers several benefits. Recruiters can promptly interview in-demand and remote candidates. With the ‘new normal’ brought on by the pandemic, video interviewing is highly convenient as it keeps the recruiting process on track and without any risk. Additionally, video interviews can be recorded for comparing candidates later.

Tips for a better interview
  1. It is better to keep the number of interviews per candidate as minimum as possible. To achieve this, hiring managers can create a collaborative interview in which all the decision-makers come together in one interview.
  2. If you are conducting a developer interview, a pair programming interview is best for any last-minute video interview technical questions and skill comparison of the shortlisted candidates in front of the decision-makers.


#4 Offer/Hire


When it’s time to present an offer to the candidate, both parties would have done due diligence to determine the compatibility. A well-developed talent acquisition funnel would see at least 90% of candidates accepting a formal offer.

New hires become new ambassadors that market your employer brand, which in turn builds awareness in attracting top talent to improve your recruitment pipeline.


#5 Retention

After onboarding a new hire, the candidate should not fall off your radar. Retention is paramount to retaining the best talent and reducing new recruitment costs. Employee turnover is expensive, so an employee retention strategy is as important as your talent acquisition.

Employees typically quit their job for more money or because there is a lack of career growth. Money can be negotiated and addressed but there’s no compromising on career growth. To increase retention, training & development are paramount. It provides employees with more opportunities to reskill to change internal job roles and upskill for promotions and career advancement. Looking after top performers ensures lower turnover and continued progress within the organization.


Every stage in the process is comparable in importance, serving a very specific purpose. Each of these steps influences the candidate and has an impact, either positively or negatively on the employer’s brand.

Recruiters represent the employer brand. Their engagement with candidates plays a vital role throughout the funnel and it can make or break the candidate experience. The bottom line is to move through the process swiftly but effectively to onboard top talent and have a recruitment pipeline that attracts the best of quality hires.

Get in touch with us for more information regarding online technical skills assessment and video interview software that auto-evaluates and screens out unqualified candidates to help you find the best of tech talent sitting right at the comfort of your homes.

Or schedule a demo with us.

WeCP: What is it?

WeCP: What is it?

WeCP is a 4-click technical hiring software for talent acquisition departments. Our mission is to create a world where anyone can hire techies with ease. WeCP allows you to hire engineers without burdening your engineering department.

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  •  Build a talent pool in 1 click
  •  Vet candidates on coding skills
  • Get to know only qualified candidates
  • Instantly onboard candidates

Your next click should end your search for potential tech candidates.

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